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Home My WebLink About1.112 SUPERVISING LEGAL CLERK 20231120PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.112 Class Specifications for the Class: SUPERVISING LEGAL CLERK SR-18, BU-04 Duties Summary: Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the most difficult aspects of work involved; and performs other related duties as required. Distinguishing Characteristics: This class differs from the Legal Clerk IV in that the Supervising Legal Clerk is primarily a supervisor with overall responsibility for planning, coordinating and supervising a variety of complex legal clerical office services activities in a law office; whereas the Legal Clerk IV oversees and has immediate responsibility for the clerical and office services functions of a legal section or specialty area and typically performs the most difficult assignments pertinent thereto, and supervises the work of subordinates as assigned. This class is characterized by its responsibility for supervising the legal clerical and office services activities for two (2) or more major functional sections of a law office. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office; • Participates in providing a variety of complex legal clerical and secretarial services to attorneys including the preparation and processing of documents pertaining to grievance arbitration cases; • Coordinates activities with other county, state and federal agencies, courts, law enforcement agencies and other law offices; • Supervises the establishment and maintenance of legal files and records; • Sets up procedures to record and control incoming and outgoing materials and pending and completed work; • Develops and revises internal operating procedures and manuals; PART I SUPERVISING LEGAL CLERK 2 1.112 • Determines priorities and assigns and reassigns staff to meet changing work requirements; • Reviews and evaluates work of subordinates; • Advises subordinates in work procedures and on handling of complex and unusual work problems; • Compiles data and prepares periodic activity reports; • Develops training programs for subordinates; • Resolves grievances and clarifies office policies; • Orients new members of legal staff as to departmental organization, functions and procedures; • Recommends personnel actions; • Compiles budget estimates for the office and supervises maintenance of inventory of supplies; • Assis in the internal management of the law office as required; and • Performs other related duties as assigned. Knowledge of: Principles and practices of supervision; legal terminology; form, content and use of legal documents; legal processes, procedures, and precedents; the various types of court actions and associated processes; filing systems of legal records; grammar, spelling and word usage as they pertain to legal activities; law office practices and procedures. Ability to: Plan, direct and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; supervises the maintenance of filing system of legal records and documents; plan training programs for subordinates; prepare correspondence and reports; deal effectively with employees, attorneys, court personnel and the public. PART I SUPERVISING LEGAL CLERK 3 1.112 This is an amendment to the specification for the class SUPERVISING LEGAL CLERK, which was approved on December 19, 1991, amended on November 1, 2021, and is to be substituted for that specification. Approved: November 20, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.112 Minimum Qualification Specifications for the Class: SUPERVISING LEGAL CLERK SR-18, BU-04 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and • three and one half (3 ½) years of specialized work experience; and • one (1) year of supervisory experience. Qualifying Specialized Work Experience: Legal clerical work experience which involved preparing, processing, and filing legal documents which required knowledge of common legal terminology, procedures, practices, forms, and documents. Qualifying Supervisory Work Experience: Work experience which includes planning, directing, assigning, and reviewing the work of others; advising subordinates on difficult program areas; timing and scheduling subordinate work; and training and developing new employees Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. PART II SUPERVISING LEGAL CLERK 2 1.112 The following may be substituted for experience: A. Successful completion of semester credits leading towards a degree or diploma in legal secretary studies, paralegal studies, legal studies, law, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). B. An Associate’s degree in legal secretary studies, paralegal studies, legal studies, law, or related field from an accredited community college, business, or technical school, may be substituted for up to two (2) years of the specialized work experience requirement. C. A Bachelor’s degree in legal secretary studies, paralegal studies, legal studies, law, or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. D. A Master’s or PhD degree in legal secretary studies, paralegal studies, legal studies, law, or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. E. A Juris Doctor degree from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. PART II SUPERVISING LEGAL CLERK 3 1.112 Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class SUPERVISING LEGAL CLERK, which was approved on December 19, 1991, amended on November 1, 2021, and is to be substituted for that specification. Approved: November 20, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources