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Home My WebLink About1.175 COMMISSION SUPPORT CLERK 20231120 PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.175 Class Specifications for the Class: COMMISSION SUPPORT CLERK SR-14; BU-03 Duties Summary: Serves as the principal clerical support clerk to a quasi-judicial board or commission; records/takes and transcribes minutes of meetings, conferences and hearings; performs a variety of complex clerical duties including the composing and preparation of correspondence, reports and other material; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibilities for the performance of a variety of complex clerical work in support of a quasi-judicial board. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) • Coordinates matters referred to the commission or board for action by the commission or board; • Prepares agenda for board or commission meetings; • Gathers necessary reports and background data on matters to be covered, and presents reports and data in proper form; • Assembles materials required for hearing; • Prepares or compiles financial, statistical or numerical statements and/or accompanying descriptive reports; • Records or takes and transcribes minutes of board or commission meetings, conferences and public hearings; • Answers correspondence by independently composing letters, statements and memoranda for the signature of the chairperson of the board or commission; • Prepares reports requiring compilation; PART I COMMISSION SUPPORT CLERK 2 1.175 • Prepares summaries of activities, reports or other data; • Prepares documents in final form from rough or other data; • Sets up and maintains filing systems; • Prepares purchase orders; • Makes arrangements for hotel and travel accommodations; and • Performs other related duties as required. Knowledge of: Rules and regulations of the board or commission supported; office practices and procedures; filing methods and systems; grammar, spelling and word usage; use of computers and standard office equipment. Ability to: Transcribe from recordings and notes accurately; understand and interpret laws, rules and regulations; write brief and complete summary reports; compose letters; follow oral and written instructions; deal tactfully and effectively with the public and other governmental officials. This is an amendment to the specification for the class COMMISSION SUPPORT CLERK, which was approved on May 20, 1993, amended on March 29, 2021, and is to be substituted for that specification. APPROVED: November 20, 2023 (Date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.175 Minimum Qualification Specifications For the Class: COMMISSION SUPPORT CLERK SR-14; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and • one (1) year of clerical experience, and • two and one-half (2 ½) years of specialized work experience. Qualifying Clerical Work Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Qualifying Specialized Work Experience: Substantive clerical work experience which shall have involved transcribing minutes of meetings, conferences, hearings, or similar proceedings. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. PART II COMMISSION SUPPORT CLERK 2 1.175 The following may be substituted for experience: A. An Associate’s degree in Secretarial Science or Office, Administration and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B. Successful completion of semester credits in clerical, office support, or business technology curriculum leading to a degree or diploma at an accredited community college, business or technical school, college, or university which included courses in English, clerical/office procedures, and mathematics may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualifications for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. PART II COMMISSION SUPPORT CLERK 3 1.175 Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class COMMISSION SUPPORT CLERK, which was approved on May 20, 1993, amended on March 29, 2021 and March 15, 2022, and is to be substituted to for that specification. APPROVED: November 20, 2023 (Date) ANNETTE L. ANDERSON Director of Human Resources