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HomeMy WebLinkAbout1.473 POLICE INVESTIGATIONS SUPPORT CLERK 20231120PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.473 Class Specifications for the Class: POLICE INVESTIGATIONS SUPPORT CLERK SR-12; BU-03 Duties Summary: Transcribes verbatim statements in support of police investigations from suspects, complainants, witnesses, victims and complaints against personnel of the Kaua‘i Police Department; prepares and checks information on legal documents as may be necessary for the operation of the section; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for performing clerical and specialized work activities in support of criminal investigations, and/or complaints filed against departmental personnel. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) Transcribes tapes of interviews/interrogations between police personnel and defendants, complainants, victims and witnesses; Prepares crime information bulletins, new releases and other similar material; Reviews and edits investigative reports for completeness and correctness; Compiles information for prosecution of case; Assures that all related police reports, mug shots, finger print files, evidence, etc. from various sources are placed in proper sequence before forwarding for prosecution; Answers the telephone and gives requested information involving the interpretation and explanation of divisional/departmental rules, regulations, policies and procedures; Inputs data and information into computer data base to update files; PART I POLICE INVESTIGATIONS 2 1.473 SUPPORT CLERK May take photographs of complainants; Prepares and processes search warrants for further police action; May be subpoenaed for trials as a government witness to testify to the veracity of the transcribed statements and other phases of the case in general; May provide secretarial services to a responsible departmental official; and Performs other related duties as required. Knowledge of: Office practices and procedures; grammar; spelling and word usage; the purpose and usage of office machines and equipment; laws, rules and ordinances governing the release of information. Ability to: Transcribe accurately; use word processing and computer equipment; work within constant time constraints and deadlines; answer questions and provide general information and/or direct queries to appropriate personnel; deal effectively with other employees and the public. This is an amendment to the specification for the class POLICE INVESTIGATIONS SUPPORT CLERK, which was approved on June 12, 1992, amended on June 26, 2003, June 22, 2006, and March 29, 2021, and is to be substituted for that specification. APPROVED: November 20, 2023 (Date)ANNETTE L.ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.473 Minimum Qualification Specifications For the Class: POLICE INVESTIGATIONS SUPPORT CLERK SR-12; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and one (1) year of clerical work experience; and one and one-half (1 ½) years of specialized work experience. Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office and other technologies. Specialized Work Experience: Work experience involving the review and maintenance of records and reports, which includes the preparation, review or processing of legal forms and documents. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. PART II POLICE INVESTIGATIONS 2 1.473 SUPPORT CLERK The following may be substituted for experience: A. An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. E. Successful completion of semester credits leading towards a degree or diploma in records management or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). F. An Associate’s degree in records management or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G. A Bachelor’s degree in records management or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. H. A Master’s or PhD degree in records management or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualifications for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. PART II POLICE INVESTIGATIONS 3 1.473 SUPPORT CLERK License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class POLICE INVESTIGATIONS SUPPORT CLERK, which was approved on June 12, 1992, amended on June 26, 2003, June 22, 2006, March 29, 2021, and December 27, 2021, and is to be substituted for that specification. APPROVED: November 20, 2023 (Date)ANNETTE L.ANDERSON Director of Human Resources