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HomeMy WebLinkAbout1.474 POLICE INVESTIGATIVE OPERATIONS ASSISTANT 20231120PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.474 Class Specifications for the Class: POLICE INVESTIGATIVE OPERATIONS ASSISTANT SR-14; BU-03 Duties Summary: Plans, organizes and conducts administrative support services for the Investigative Services Bureau (ISB), including the preparation, review and processing of legal forms and documents; searches, verifies and retrieves information from national databases; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to provide administrative support services for the ISB of the Kaua‘i Police Department. There is significant participation in the preparation and processing of legal forms and documents and fulfilling other administrative functions. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) Responsible for the quality control review of police reports from the ISB; ensures completeness and correctness of information in the Records Management System (RMS) database; processes reports to the Office of the Prosecuting Attorney and other parties in accordance with departmental procedures; Conducts searches of the diversionary log and databases to determine referrals of first time juvenile offenders to Kaua‘i Teen Court and prepare recidivism statistic reports; performs weekly validations in the National Crime Information Center (NCIC) system; searches databases and retrieve criminal history checks, wanted persons, vehicle registration and driver’s license information, as assigned; Inputs data into the RMS that may include: updating disposition of all juvenile related reports; enters status of subpoena for Bureau personnel; inputs NCIC identification number as supplemental narrative in RMS; Receives and reviews all correspondence, reports, or requests for action; composes routine correspondence and letters of acknowledgement from general instructions; prepares notices, orders, letters, memoranda, reports, statements, forms, and other material into final form; checks and proofreads written materials; PART I POLICE INVESTIGATIVE OPERATIONS 2 1.474 ASSISTANT Coordinates and secures travel arrangements including airfare, ground transportation, lodging, conference registration and per diem pursuant to collective bargaining agreements and County policies; compiles supporting documentation for submittal to the Fiscal Section; Sets up, revises, and maintains division files and control records; maintains operational records and prepares reports as requested; keeps abreast with the department’s RMS and other utilized statistical reporting systems; Answers incoming calls and provides approved information as directed by proper authority on matters pertaining to police reports and statistics; keeps abreast of changes to laws and procedures pertaining to the release of information; receives visitors to the Bureau and directs individuals to the appropriate parties; Obtains quotes from vendors; processes requisitions for materials, supplies and equipment; Receives complaints from the public relating to ISB operations and activities; resolves complaints or refers to appropriate personnel; Provides administrative and clerical support for division/section meetings; coordinates logistics; records, transcribes tapes, and prepares minutes of meetings; May transcribe taped recorded testimony, statements, interrogations, confessions, and other information from defendants, complainants or witnesses in felony cases; May testify in court to verify the correctness of transcriptions of statements and confessions introduced as evidence, and identity and custody of evidence; and may testify in court regarding the information entered/maintained in electronic databases; Maintains pending case files, case assignments, disposition files, parolee files, and pawnshop files; May substitute for the Secretary to the Deputy Chief of Police or Chief of Police; Operates standard office equipment, including calculator, copiers, microfilm equipment, and desktop computers and peripherals; Attends departmental meetings and training sessions; Obtain notary commission from the State of Hawai‘i Department of the Attorney General to notarize affidavits for citations, warrants of arrest, employment forms and various in-house official documents; and PART I POLICE INVESTIGATIVE OPERATIONS 3 1.474 ASSISTANT Performs other related duties as required. Knowledge of: Office practices and procedures; laws, rules and ordinances governing the release of information; grammar; spelling and word usage; organization, functions, rules, regulations, and policies of the Kaua‘i Police Department; legal terminology and legal forms common to police functions; the use of standard office machines, personal computers and various software applications, RMS and other applicable databases; County of Kaua‘i travel policies and procedures. Ability to: Interpret and explain laws, ordinances rules and policies pertinent to the department; keep matters confidential; maintain office files and keep accurate records; prepare clear and concise reports; compose letters; operate standard office machines and equipment including a personal computer; deal effectively with staff and schedule and coordinate work in order to meet established deadlines; maintain fiscal accounts and records; give and follow oral and written instructions; assess people and situations; deal tactfully and effectively with the public; work harmoniously with others. This is an amendment to the specification for the class POLICE INVESTIGATIVE OPERATIONS ASSISTANT, which was approved on August 17, 2016, effective March 16, 2015, amended on March 29, 2021, and is to be substituted for that specification. APPROVED: November 20, 2023 (Date)ANNETTE L.ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.474 Minimum Qualification Specifications For the Class: POLICE INVESTIGATIVE OPERATIONS ASSISTANT SR-14; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and one (1) year of clerical work experience; and two and one-half (2 ½) years of specialized work experience Qualifying Clerical Work Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Specialized Work Experience: Work experience involving the review and maintenance of records and reports, which includes the preparation, review or processing of legal forms and documents. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. PART II POLICE INVESTIGATIVE OPERATIONS 2 1.474 ASSISTANT The following may be substituted for experience: A.An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B.Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C.A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D.A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. E.Successful completion of semester credits leading towards a degree or diploma in records management or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). F.An Associate’s degree in records management or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G.A Bachelor’s degree in records management or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. H.A Master’s or PhD degree in records management or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualifications for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. PART II POLICE INVESTIGATIVE OPERATIONS 3 1.474 ASSISTANT License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class POLICE INVESTIGATIVE OPERATIONS ASSISTANT, which was approved on August 17, 2016, effective March 16, 2015, amended on March 29, 2021, November 17, 2021, and December 27, 2021, and is to be substituted for that specification. APPROVED: November 20, 2023 (Date)ANNETTE L.ANDERSON Director of Human Resources