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Home My WebLink About5.330 ENGINEERING PROGRAM ASSISTANT 20231130PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 5.330 Class Specifications for the Class: ENGINEERING PROGRAM ASSISTANT SR-15, BU-03 Duties Summary: Performs technical work in organizing and coordinating engineering program activities; provides support services for developing, implementing, and monitoring engineering programs; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to perform technical work in support of an engineering program within the County of Kauai. Such work involves organizing and coordinating engineering activities that do not require full application of professional level knowledge, philosophy, theories, and practices. Positions in this class serve as a central processor for an engineering program and project documents, including those involving permits and inspections. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Assists in the implementation and coordination of engineering project activities; • Maintains data base for program and project information; • Assists in advising the public and businesses on engineering project and permitting processes; • Maintains and provides program informational material; • Prepares oral and written response to inquiries; • May prepare travel arrangements for program personnel; • Assists in preparing operating budget; • Monitors operating expenditures; PART I ENGINEERING PROGRAM ASSISTANT 2 5.330 • Receives telephone calls and responds to inquiries from the public, businesses, and community organizations; • Assists in conducting research regarding project-related issues and concerns; • Gathers data and prepares summary reports; • May serve as a resource speaker and facilitator upon request; • Attends required meetings, workshops, and training; and • Performs other related duties as assigned. Knowledge of: Engineering program and pertinent laws and regulations; resources relative to engineering projects; techniques of preparing informational and educational materials; public relations; office practices and procedures; administrative housekeeping services, including fiscal, purchasing, inventory and other payroll/personnel recordkeeping. Ability to: Communicate effectively with various segments of the public both orally and in writing; interpret and apply rules, regulations, policies, and procedures; prepare various reports and correspondence; maintain good working relationships with co-workers and the public; maintain computerized and hardcopy files of reports, records, and informational material. This is an amendment to the specification for the class, ENGINEERING PROGRAM ASSISTANT, which was approved on July 24, 2009, and is to be substituted for that specification. Approved: November 30, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 5.330 Minimum Qualification Specifications for the Class: ENGINEERING PROGRAM ASSISTANT SR-15, BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and • one and one half (1 ½) years of clerical work experience; and • one and one half (1 ½) years of work experience which involved providing engineering focused support. Qualifying Clerical Work Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A. An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. PART II ENGINEERING PROGRAM ASSISTANT 2 5.330 B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. E. Successful completion of semester credits leading towards a degree or diploma in engineering, mathematics, physics, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). F. An Associate’s degree in engineering, mathematics, physics, or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G. A Bachelor’s degree in engineering, mathematics, physics, or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. H. A Master’s or PhD degree in engineering, mathematics, physics, or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. PART II ENGINEERING PROGRAM ASSISTANT 3 5.330 Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class, ENGINEERING PROGRAM ASSISTANT, which was approved on July 24, 2009, and is to be substituted for that specification. Approved: November 30, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources