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HomeMy WebLinkAbout5.422 ABSTRACTING & TAX MAPPING TECHNICIAN II 20220519PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 5.422 Class Specifications for the Class: ABSTRACTING &TAX MAPPING TECHNICIAN II SR-15, BU-03 Duties Summary: Performs mapping work of average difficulty and complexity; makes mathematical computations; analyzes and interprets complicated land documents, official records, and abstracts information essential to determine title to real property; maintains records, files, and databases; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to perform mapping work of average difficulty and complexity; analyze and interpret complicated land documents and abstract information essential to determine title, interests, and land area of property for assessment purposes; maintain files and CAD (computer aided drafting) /GIS (geographic information system) databases; etc. Positions in the Abstracting and Tax Mapping series are responsible for the maintenance of the County's tax maps and related land title records. Positions conduct title searches, verify land boundaries; and analyze land transaction documents to update and/or prepare finished land maps with detail and features of all parcels in the County of Kauai. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). Prepares tracings and drawings manually or with CAD/GIS systems from rough sketches according to general instructions and established standards; Works from basic layouts, digital maps, preliminary plans, sketches, land documents and general instructions; prepares or revises maps, plans, and drawings; Reviews and examines complicated legal documents, official records, and land transaction documents to determine ownership, legal restrictions, and changes that should be made to tax map records, land area, dimensions, descriptions of property, etc.; Conducts title searches and writes summaries of land title information; PART I ABSTRACTING & TAX MAPPING TECHNICIAN II 2 5.422 Plots new subdivisions from sources such as file plans, land court maps, descriptions, deeds, etc., and performs related computation; Works from basic layouts, digital maps, preliminary plans, sketches, land documents, worn tax maps, and general instructions; and prepares or revises maps, plans, and drawings; Reviews and verifies accuracy of land boundaries, data areas, ownership of property, etc.; and plots such data onto digital record maps and plans; Conducts title searches in files, legal documents, and records, maps, etc. of other agencies or departments; Assigns new tax keys and makes reports of change(s); Makes related computations of distances, angles, curves, area, etc.; Operates a planimeter in taking area from a map; Reduces or enlarges maps and plans; Operates large format copier/scanner/plotter for scanning and/or printing copies of maps, plans, documents, etc.; Maintains records, files, and databases; Provides information to the public on matters relating to tax maps and landownership; Assists in building the work of less experienced personnel in resolving more difficult discrepancies between abstracted information and existing map records; and Performs other related duties as assigned. Knowledge of: Mathematics, including geometry and plane trigonometry particularly as applied to the computations of distances, angles and area in the development of maps, plans and descriptions; nomenclature and conventional symbols of drafting; drafting practices, techniques, instruments and equipment; general sources of information and procedures, practices, and polices relating to the areas of assignment; operations, characteristics and capabilities of various CAD/GIS software; concepts and principles of CAD/GIS; database, word processing, and spreadsheet programs; legal documents relating to land titles and transactions; sources of information and material relating to land title searches; Hawaiian PART I ABSTRACTING & TAX MAPPING TECHNICIAN II 3 5.422 terminology in relation to land systems; Hawaiian language or phrases commonly used in regards to land transactions; office practices and procedures. Ability to: Use a personal computer; prepare maps, plans, drawings and tracings to required scale neatly and accurately from rough sketches, preliminary designs, or written descriptions; make mathematical computations using trigonometric and circular curve calculations; do freehand lettering and sketching; analyze legal documents relating to land titles and transactions; read and interpret maps relating to land titles; learn new software programs; follow oral and written instructions; work cooperatively and harmoniously with other employees and agency personnel; deal tactfully and effectively with the public. This is the first specification approved for the new class ABSTRACTING & TAX MAPPING TECHNICIAN II, effective April 16, 2022. Approved:May 19, 2022 (date)ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 5.422 Minimum Qualification Specifications for the Class: ABSTRACTING &TAX MAPPING TECHNICIAN II SR-15; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and three (3) years of specialized work experience. Qualifying Specialized Work Experience: Work experience involving one or a combination of the following: drafting, mapping, CAD/GIS, or land title abstracting. Substitutions Allowed: The following may be substituted for education: A.Four (4) years of full-time general work experience may be substituted for a high school diploma. B.Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C.An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A.An Associate’s degree in Secretarial Science or Office, Administration and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. B.Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). PART II ABSTRACTING & TAX MAPPING TECHNICIAN II 2 5.422 C.A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. D.A Master’s or PhD degree in any field from an accredited college or university may be substituted for one (1) year of the clerical work experience requirement. E.Successful completion of semester credits leading towards a degree or diploma in real estate, business or public administration, economics, cartography, geography, drafting or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). F.An Associate’s degree in real estate, business or public administration, economics, cartography, geography, drafting or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. G.A Bachelor’s degree in real estate, business or public administration, economics, cartography, geography, drafting or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. H.A Master’s or PhD degree in real estate, business or public administration, economics, cartography, geography, drafting or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. PART II ABSTRACTING & TAX MAPPING TECHNICIAN II 3 5.422 License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is the first specification approved for the new class ABSTRACTING & TAX MAPPING TECHNICIAN II, effective April 16, 2022. Approved: May 19, 2022 (date)ANNETTE L. ANDERSON Director of Human Resources