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HomeMy WebLinkAbout1.488 ENGINEERING PERMIT CLERK 20231214 PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.488 Class Specifications for the Class: ENGINEERING PERMIT CLERK SR-12, BU-03 Duties Summary: Receives, reviews for completeness and processes applications for various engineering permits; issues permit upon approval of applications; maintains records, files, and prepares reports; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to perform specialized work involving the interpretation and application of rules, regulations and codes in the receipt, review, and processing of various engineering permit applications. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Issues and receives engineering permit applications; • Provides information to applicants and public on methods, procedures, and requirements for completing, processing, and filing applications, and general requirements of pertinent codes and ordinances; • Checks applications for accuracy and completeness of information and other pertinent filing requirements; • Monitors application progress; • Refers plans to appropriate members of the technical staff; • Provides information to the public concerning driveway, grading, and floodway requirements; • May be required to determine flood zones; • Instructs applicants on required inspections and certifications; PART I ENGINEERING PERMIT CLERK 2 1.488 • Computes fees against standard fees schedules; • Receives payment and issues permits; • Sets up and maintains paper and electronic files and revises system as necessary; • Maintains record of permits issued and plans approved; • Assists in preparing monthly statistical reports to include the number and kind of permits issued and fees collected, etc.; • Maintains records of requisitions for materials and supplies for the division; • Gives general information to applicants and public over a counter or telephone on methods, procedures, and requirements for completing, processing, and filling application; • Resolves complaints involving interpretation and explanation of rules, regulations, policies and procedures and knowledge of the agency's purposes and functions; • Answers telephone and takes or relays messages and calls; • Makes appointments for the staff; • Greets callers and directs them the proper persons or offices; and • Performs other related duties as assigned. Knowledge of: Policies, laws, rules, and procedures governing the processing and issuance of engineering permits; construction terminology; office practices and procedures; use of standard office machines including personal computer, peripheral equipment, and standard office software applications. Ability to: Understand and interpret laws, ordinances, rules, and policies pertinent to the department; make arithmetic computations; follow oral and written instructions; set up and maintain manual and electronic files; deal effectively and tactf u lly with the public; work harmoniously with others; operate standard office equipment including personal computers and applicable software applications. PART I ENGINEERING PERMIT CLERK 3 1.488 This is a re-coding to the specification for the class, ENGINEERING PERMIT CLERK, which was approved on November 30, 2023, and is to be substituted for that specification. Approved: December 14, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.488 Minimum Qualification Specifications for the Class: ENGINEERING PERMIT CLERK SR-12, BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and • one (1) year of general work experience; and • one and one half (1 ½) years of clerical work experience. Qualifying General Work Experience: Any work experience which may involve the basic skills: reading, writing, computation, and communication. Qualifying Clerical Work Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. PART II ENGINEERING PERMIT CLERK 2 1.488 The following may be substituted for experience: A. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the general work experience requirement (15 semester credits = 6 months). B. An Associate’s degree in any field from an accredited college or university may be substituted for up to two (2) years of the general work experience requirement. C. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the general work experience requirement. D. A Master’s or PhD degree in any field from an accredited college or university may be substituted for up to one (1) year of the general work experience requirement. E. An Associate’s degree in Secretarial Science or Office, Administration, and Technology (OAT) from an accredited business school or community college may be substituted for up to two (2) years of the clerical work experience requirement. F. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, business or technical school, college, or university may be substituted for up to four (4) years of the clerical work experience requirement (15 semester credits = 6 months). G. A Bachelor’s degree in any field from an accredited college or university may be substituted for up to four (4) years of the clerical work experience requirement. H. A Master’s or PhD degree in any field from an accredited college or university may be substituted for up to one (1) year of the clerical work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. PART II ENGINEERING PERMIT CLERK 3 1.488 Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is a re-coding to the specification for the class, ENGINEERING PERMIT CLERK, which was approved on November 30, 2023, and is to be substituted for that specification. Approved: December 14, 2023 (date) ANNETTE L. ANDERSON Director of Human Resources