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HomeMy WebLinkAbout1.231 PAYROLL TECHNICIAN 20240209PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.231 Class Specifications for the Class: PAYROLL TECHNICIAN SR-17, BU-03 Duties Summary: Assists in the development and execution of assignments encompassing professional payroll activities, including generation, reconciliation and recording of the County's semi­monthly payroll; advises on payroll laws and regulations, policies, and procedures; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to assist higher-level Payroll Specialists to ensure timely and accurate payment of the County's payroll obligations, performing independently and providing advisory and consultative services requiring interpretation and explanation of basic methods and techniques of payroll administration and applicable standards, guides and regulations relative to such areas as payroll law, Fair Labor Standards Act (FLSA), garnishments, levies and collective bargaining provisions to department/agency officials and employees, referring highly complicated inquiries and concerns to the Payroll Specialists. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Assists Payroll Specialists in processing the County's payroll from receipt of timesheets through processing and printing of payroll checks and reports; • Performs analytical review and verifies the accuracy of employee data and/or payroll claims to ensure completeness of documentation received from the various departments; • Develops and maintains database and payroll information systems operating and statistical reports, analyzes and verifies the accuracy and completeness of reports; • Ensures timely submission of reports and payments to various agencies and/or financial institutions (i.e., Retirement, medical, Federal, and State taxes withheld, flexible spending, bank deposits, etc.). PART I PAYROLL TECHNICIAN 2 1.231 • Reviews payroll policies and procedures and makes recommendations for improvement; • Drafts procedures and guidelines as assigned; • Reviews, researches discrepancies, and processes payroll in compliance with State and Federal laws and collective bargaining provisions; • Advises departmental payroll or fiscal officers on payroll, voucher or contract issues and provides options for problem resolution; • Maintains variety of programs on a personal computer; • Performs complex office automation duties requiring different approaches and methods from one assignment and/or program to another; • May provide user training as necessary to employees on payroll applications; • Determines best solution and makes recommendation to supervisor on corrective measures; • Executes office automation functions such as storing and retrieving electronic documents or files, using electronic mail and information systems; • Prepares statistical and operational reports; • May supervise subordinates as assigned; and • Performs other related duties as assigned. Knowledge of: General accounting and payroll practices, preferably in a government setting; practical working knowledge of management information systems; procedures for preparing and processing payroll; applicable Federal and State laws, ordinances, fiscal policies, regulations, and collective bargaining provisions; record keeping and report writing; office practices and procedures. Ability to: Understand and interpret regulations, resolutions, contracts and ordinances; understand and reconcile payroll records; maintain confidentiality of sensitive personal information of employees; make and verify arithmetic computations with speed and accuracy; use spreadsheets and other automated tools to conduct payroll data analyses; identify document errors and effect necessary corrections; work under the pressure of recurrent deadlines with frequent interruptions; work in collaboration with other PART I PAYROLL TECHNICIAN 3 1.231 departments/agencies and individuals; follow oral and written instructions; balance, prioritize and organize multiple tasks. This is an amendment to the specification for the class PAYROLL TECHNICIAN, which was approved on March 12, 2018, and December 15, 2021, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources February 9, 2024 Jill Niitani (Feb 9, 2024 10:41 HST) PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.231 Minimum Qualification Specifications for the Class: PAYROLL TECHNICIAN SR-17; BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and •four (4) years of specialized work experience. Qualifying Specialized Work Experience: Responsible technical and sub-professional work experience in payroll that included the processing of payroll involving the review, interpretation and application of payroll laws and regulations, policies and procedures, and pertinent provisions of the collective bargaining agreements in the performance of these duties. Substitutions Allowed: The following may be substituted for education: A.Four (4) years of full-time general work experience may be substituted for a high school diploma. B.Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C.An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A.Successful completion of semester credits leading towards a degree or diploma in accounting, business administration, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). PART II PAYROLL TECHNICIAN 2 1.231 B.An Associate’s degree in accounting, business administration, or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. C.A Bachelor’s degree in accounting, business administration, or related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. D.A Master’s degree in accounting, business administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. PART II PAYROLL TECHNICIAN 3 1.231 Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential Physical Effort Grouping: Light This is an amendment to the specification for the class PAYROLL TECHNICIAN . Approved: December 15, 2021 ANNETTE L. ANDERSON Director of Human Resources