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Home My WebLink About2.082 ASSISTANT PAYROLL SYSTEMS MANAGER 20240209PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.082 Class Specifications for the Class: ASSISTANT PAYROLL SYSTEMS MANAGER SR-24, BU-13X Duties Summary: Assists in the administration of a county-wide program involving centralized payroll activities; assists in development of policies, procedures, and accounting controls to assure the accurate and timely processing of payroll and payroll-related items; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for the county-wide payroll processing and closing and assists the Payroll Systems Manager in planning, managing, and administering the County’s centralized payroll activities. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Coordinates the processing of workers’ compensation, temporary disability insurance plan payments and vacation payouts; • Administers the timely collection and payments of required taxes and disbursements; • Reviews and documents all payroll codes maintained in the payroll module; • Keeps abreast of changes in State and Federal laws and collective bargaining provisions that affect payroll processing; • Prepares, distributes, and files annual employee W-2 statements and related 1099R statements to the State, IRS, etc. • Assists the Payroll Systems Manager in development and distribution of policies and procedures as it relates to rules and regulations to ensure efficiencies throughout county-wide payroll operations; • Audits and advises departmental payroll or fiscal officers on payroll, voucher or contract issues and provides options for problem resolution; PART I ASSISTANT PAYROLL SYSTEMS MANAGER 2 2.082 • Supervises and reviews the work of subordinates; • Coordinates and assists the Payroll Systems Manager in the development, implementation and administration of the Payroll Time and Attendance Solution; and • Performs other related duties as required. Knowledge of: The theory and practice of commercial and governmental accounting; principles, practices and requirements applicable to computerized payroll systems; preparation and analysis of financial statements; budget administration and expenditure control; laws, rules and regulations relating to governmental finance and accounting, particularly as they relate to payroll accounting, fringe benefits and other related payments and charges; the accounting systems, financial structure, functions, organization and procedures of County departments and agencies; principles and practices of supervision. Ability to: Plan, assign and direct the work of subordinates; detect errors and correct inconsistencies in accounting and payroll records; develop policies, procedures, and controls for an effective computerized payroll processing system; prepare accurate reports and analyses of payroll accounting activities; exercise independent judgment and make decisions; maintain effective working relationships with others. This is an amendment to the specification for the class, ASSISTANT PAYROLL SYSTEMS MANAGER, which was approved as ASSISTANT CENTRAL PAYROLL ACCOUNTANT on October 24, 2017, retitled and amended on May 30, 2023, and is to be substituted for that specification. Approved: February 9, 2024 (date) ANNETTE L. ANDERSON Director of Human Resources Jill Niitani (Feb 9, 2024 10:41 HST) PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.082 Minimum Qualification Specifications for the Class: ASSISTANT PAYROLL SYSTEMS MANAGER SR-24, BU-13X Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in accounting, business administration, or a related field; and • three (3) years of specialized work experience; and • one (1) year of supervisory work experience. Qualifying Specialized Experience: Professional work experience in payroll processing and payroll pre-auditing and analysis. Non-Qualifying Experience: The following types of experience will not be accepted as the professional experience required for these positions: experience in positions where the duties did not require full professional knowledge and application of generally accepted accounting principles or auditing standards; and experience as an office manager or owner of business who supervises accountants, auditors or bookkeepers but does not participate in the accounting or auditing work with responsibility for its technical adequacy. Qualifying Supervisory Work Experience: Professional work experience which includes planning, directing, assigning, and reviewing the work of others; advising subordinates on difficult program areas; timing and scheduling subordinate work; and training and developing new employees. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. PART II ASSISTANT PAYROLL SYSTEMS MANAGER 2 2.082 B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in accounting, business administration, or a related field or education credits in accounting or a related field can be substituted for up to four (4) years of the bachelor’s degree such as: A. Full time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an associate’s, bachelor’s, or master’s degree. B. Successful completion of semester credits specific to accounting, business administration, or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). A Master’s degree or PhD in accounting, business administration, or a related field may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific in accounting, business administration, or a related field leading towards a Bachelor’s/Master’s/PhD degree from an accredited college or university, may be substituted for up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). B. A Master’s degree in accounting, business administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. C. A Doctorate’s degree in accounting, business administration, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. PART II ASSISTANT PAYROLL SYSTEMS MANAGER 3 2.082 Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class, ASSISTANT PAYROLL SYSTEMS MANAGER, which was approved as ASSISTANT CENTRAL PAYROLL ACCOUNTANT on October 24, 2017, retitled and amended on May 30, 2023, and is to be substituted for that specification. Approved: February 9, 2024 (date) ANNETTE L. ANDERSON Director of Human Resources Jill Niitani (Feb 9, 2024 10:41 HST)