HomeMy WebLinkAbout1.200 ACCOUNT CLERK 20240305PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.200
Class Specifications for the Class:
ACCOUNT CLERK
SR-11, BU-03
Duties Summary:
Reviews, posts to, revises and summarizes fiscal records and statements; compiles
data and prepares reports; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility to independently review, post, revise
and summarize fiscal records and/or statements; positions in this class perform account
recordkeeping work not covered by prescribed procedures.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements does
not preclude management from assigning such duties if such duties are a logical
assignment for the position).
Posts to and maintains ledgers, appropriation allotment accounts, voucher registers,
individual accounts, and other subsidiary records;
Maintains cash books;
Classifies and codes expenditures;
Makes adjusting entries and balances accounts;
Takes periodic trial balances;
Instructs others in reviewing, checking, and posting procedures;
Schedules, indexes, and files bills, warrant vouchers, purchase orders, invoices and
other data in accordance with prescribed guides;
Checks vouchers, invoices, purchase orders and other data for conformance with
standards and accuracy of extensions and computations;
Distributes warrants upon proper identification;
Records labor time or equipment rental fees for various jobs;
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 1.200
Minimum Qualification Specifications
for the Class:
ACCOUNT CLERK
SR-11, BU-03
Training & Experience:
A combination of education and experience substantially equivalent to graduation
from high school; and
• one (1) year of clerical experience; and
• one (1) year of account recordkeeping experience.
Qualifying Clerical Experience:
Work experience which involved the performance of a variety of clerical tasks and
demonstrated knowledge of office practices and procedures, and the ability to carry out
procedures in clerical work systems, and operate various kinds of office equipment including
computers, Microsoft Office, and other technologies.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full-time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted for up to four (4) years of the education requirement (15 semester
credits = 6 months).
C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community
college, college or university, trades school, etc., may be substituted for the
education requirement.
The following may be substituted for experience:
A. An Associate’s degree in Secretarial Science or Office, Administration, and
Technology (OAT) from an accredited business school or community college may be
substituted for up to two (2) years of the clerical work experience requirement.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, business or technical school, college, or university
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may be substituted for up to four (4) years of the clerical work experience
requirement (15 semester credits = 6 months).
C. A Bachelor’s degree in any field from an accredited college or university may be
substituted for up to four (4) years of the clerical work experience requirement.
D. A Master’s or PhD degree in any field from an accredited college or university may be
substituted for up to one (1) year of the clerical work experience requirement.
A. Successful completion of semester credits leading towards a degree or diploma in
accounting or a related field from an accredited community college, trades school,
may be substituted for up to four (4) years of the account recordkeeping work
experience requirement (15 semester credits = 6 months).
B. An Associate’s degree in accounting or related field from an accredited community
college, business, or technical school, may be substituted for two (2) years of the
account recordkeeping work experience requirement.
C. A Bachelor’s degree in accounting or related field from an accredited college or
university may be substituted for up to four (4) years of the account recordkeeping
work experience requirement.
D. A Master’s degree in accounting or a related field from an accredited college or
university may be substituted for one (1) year of the account recordkeeping work
experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the human resources staff in order for more than one degree to be credited
towards the minimum qualification requirements. Additional degrees can be considered if
obtained independently through mutually exclusive classes from another degree being
considered. Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that they
have the ability to perform the duties of the position for which they are being considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
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Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be
established, and certification may be restricted to eligibles who possess the pertinent
experience and/or training required to perform the duties of the position.
Departments/Agencies requesting Selective Certification must show the connection
between the kind of training and/or experience on which they wish to base selective
certification and the duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class, ACCOUNT CLERK, which was
approved as ACCOUNT CLERK AND TYPIST on June 20, 1960, retitled on October 15, 1971,
amended on June 24, 2020, April 1, 2021, and on January 9, 2023, and is to be substituted
for that specification.
Approved: March 5, 2024
(date) ANNETTE L. ANDERSON
Director of Human Resources