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HomeMy WebLinkAbout15A2095_15A2096 PROGRAM ADMINISTRATIVE OFFICER I_II 20240724PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 15A2095 15A2096 Class Specifications for the Class: PROGRAM ADMINISTRATIVE OFFICER I & II EM-01, BU-13X EM-03, BU-13X Duties Summary: Provides management/administrative support services to the head of a department by planning, developing, and coordinating a variety of programs for the County of Kauai; develops, promotes, and coordinates grant applications in securing federal, state, and local funds; and performs other related duties as required. Distinguishing Characteristics: These classes are distinguished by having full and continuing responsibility for developing, directing, and implementing specific program(s) funded through federal, state, and county funds. Level I: is characterized by its responsibility to serve as a top-level staff assistant with coordinative responsibilities over a program or group of programs of limited scope and complexity. Level II: is characterized by its responsibility to serve as a top-level staff assistant in a major operating department with a variety of programs that are diverse and complex, where the impact of problems and issues encountered are often highly controversial or sensitive in nature. Work is complex by virtue of extensive planning and coordination required. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Plans, directs, and coordinates the operations of a county-wide program or comprehensive management plan; confers and cooperates with management personnel in formulating administrative and operational policies and procedures; • Seeks out federal, state, and county funds and prepares grant proposals to carry out program activities and services; • Identifies management needs and problems; analyzes and seeks solutions to such problems and recommends or takes authorized action to resolve same; PART I PROGRAM ADMINISTRATIVE OFFICER I & II 2 15A2095 15A2096 • Coordinates and directs activities through subordinate supervisory personnel; • Advises management on regulatory and procedural requirements regarding administrative matters; • Participates in departmental planning and programming activities; • Participates in public relations and information and education programs for the department; • Participates in the development of technical data, reports and study materials; • Prepares program budgetary and cost estimates and other program related cost expenditures; • Participates in the development of budget estimates and justification; • Reviews and approves divisional expenditures to ensure that expenses remain within program and budgetary limits; • Conducts studies and makes estimates and projections of department’s requirements and assists in computation of allocation of funds to various programs and activities; • Conducts special studies as requested, and prepares reports and makes recommendations; • Arranges and schedules meeting between grieving worker, supervisor, and management personnel and Union to investigate and resolve grievances; • Plans, develops, and implements program in compliance with federally and state mandated acts; • Conducts surveys and studies to analyze and develop improvement to existing programs; and • Performs other related duties as required. PART I PROGRAM ADMINISTRATIVE OFFICER I & II 3 15A2095 15A2096 Knowledge of: Principles and practices of public administration including planning, budget administration, organization and management analysis, and public relations; grant writing; applicable federal, state and local laws and guidelines; research methods and techniques; report writing. Ability to: Plan, organize, and coordinate the operation of a variety of programs; obtain, analyze, and evaluate facts; interpret pertinent laws, rules, and regulations; prepare clear and concise correspondence and reports; draft policies and procedures; maintain cooperative and effective relationships with public officers, departmental personnel, and members of the general public; and gather and evaluate data and make sound decision based on data collected. This is an amendment to the specification for the class PROGRAM ADMINISTRATIVE OFFICER I, which was approved on April 17, 1999 as PROGRAM ADMINISTRATIVE OFFICER, and re-titled on November 15, 2000, and is to be substituted for that specification; and this is an amendment to the specification for the class PROGRAM ADMINISTRATIVE OFFICER II, which was approved on November 15, 2000, and is to be substituted for that specification. Approved: July 24, 2024 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 15A2095 15A2096 Minimum Qualification Specifications for the Class: PROGRAM ADMINISTRATIVE OFFICER I & II EM-01, BU-13X EM-03, BU-13X Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree; and for: Level I: four (4) years of specialized work experience; Level II: four (4) years of specialized work experience and one (1) year of supervisory work experience. Qualifying Specialized Work Experience: Professional work experience within a specialized area in planning, organizing, and directing work of others in formulating and implementing policies and procedures. Qualifying Supervisory Work Experience: Professional work experience which includes planning, directing, assigning, and reviewing the work of others; advising subordinates on difficult program areas; timing and scheduling subordinate work; and training and developing new employees. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an Associate’s, Bachelor’s, or Master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). PART II PROGRAM ADMINISTRATIVE OFFICER I & II 2 15A2095 15A2096 A Master’s degree or PhD may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific in business or public administration, economics, or a related field leading towards a Bachelor’s degree from an accredited college or university, may be substituted for up to two (2) years of the specialized work experience requirement (15 semester credits = 6 months). B. Successful completion of semester credits specific in business or public administration, economics, or a related field leading towards a Master’s, or PhD degree from an accredited college or university, may be substituted for up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). C. A Master’s degree in business or public administration, economics, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. D. A Doctorate’s degree in business or public administration, economics, or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. PART II PROGRAM ADMINISTRATIVE OFFICER I & II 3 15A2095 15A2096 Department/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class PROGRAM ADMINISTRATIVE OFFICER I, which was approved on April 17, 1999 as PROGRAM ADMINISTRATIVE OFFICER, and re-titled on November 15, 2000, and is to be substituted for that specification; and this is an amendment to the specification for the class PROGRAM ADMINISTRATIVE OFFICER II, which was approved on November 15, 2000, and is to be substituted for that specification. Approved: July 24, 2024 (date) ANNETTE L. ANDERSON Director of Human Resources