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Home My WebLink About2.244 RECORDS MANAGEMENT ANALYST I 20250110PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.244 Class Specifications for the Class: RECORDS MANAGEMENT ANALYST I SR-16, BU-13 Duties Summary: Performs as a trainee and learns the principles, practices and techniques of records management work, particularly as they relate to governmental records; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to perform as a trainee while learning the principles, practices, and techniques of records management work, with a specific focus on governmental records. The position involves acquiring knowledge and skills related to the management, organization, and retention of records in accordance with legal and regulatory requirements, while working under supervision and gaining hands-on experience in the field. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) • Receives orientation in the basic functions, purposes, and scope of records management work; • Learns the principles, practices, techniques, laws, rules, and procedures related to the accession, description, preservation, retention, and disposition of municipal records; • Reviews pertinent literature, discusses program aspects with subject matter specialists, and participates in internal recordkeeping functions; • Under close supervision and following specific instructions and guidelines, assists in monitoring and following up on the retention, disposition, storage, and arrangement of County records; Also assists in maintaining records storage areas and conducting periodic records inventories and updates to records retention schedules; • May assist with basic archival activities; and • Performs other related duties. PART I RECORDS MANAGEMENT ANALST I 2 2.244 Knowledge of: Basic governmental organization and functions; report writing. Ability to: Learn the principles, practices and techniques of records management work, learn and interpret laws, ordinances, rules and regulations governing the retention, preservation and disposition of public records; express ideas clearly and logically, both orally and in writing; deal tactfully and effectively with other; follow oral and written instructions. This is an amendment to the specification for the class, RECORDS MANAGEMENT ANALYST I, which was approved on January 3, 1994, amended on December 13, 2013, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources 01/10/2025 PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.244 Minimum Qualification Specifications for the Class: RECORDS MANAGEMENT ANALYST I SR-16, BU-13 Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in library and information science, information management, business or public administration, information technology, history, political science or related field. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two (2) years of the Bachelor’s degree such as: A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an Associate’s, Bachelor’s, or Master’s degree. B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in library and information science, information management, business or public administration, information technology, history, political science or a related field or education credits in library and information science, information management, business or public administration, information technology, history, political science or a related field can be substituted for up to four (4) years of the bachelor’s degree such as: A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum leading to an Associate’s, Bachelor’s, or Master’s degree. B. Successful completion of semester credits specific to library and information science, information management, business or public administration, information technology, history, political science or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). PART II RECORDS MANAGEMENT ANALYST I 2 2.244 A Master’s or PhD degree in library and information science, information management, business or public administration, information technology, history, political science or a related field may be substituted for the education requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Department/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: LIght PART II RECORDS MANAGEMENT ANALYST I 3 2.244 This is an amendment to the specification for the class, RECORDS MANAGEMENT ANALYST I, which was approved on January 3, 1994, amended on December 13, 2013, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources 01/10/2025