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HomeMy WebLinkAbout2.245 RECORDS MANAGEMENT ANALYST II 20250110PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.245 Class Specifications for the Class: RECORDS MANAGEMENT ANALYST II SR-18, BU-13 Duties Summary: Performs selected assignments of moderate difficulty in records management work; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to perform selected assignments of moderate difficulty in records management work, ensuring the proper organization, storage, and retrieval of records. It involves handling tasks that require attention to detail and adherence to established processes. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) Monitors the retention and disposition of County records and formulates recommendations to the County Clerk; Assists in the development and implementation of various file systems; Categorizes records and creates indexing systems for their maintenance, control, and immediate reference; Maintains records storage areas; Determines procedures and assists operating agencies in implementing proper storage and arrangement of records; Conducts periodic inventories of records and refines existing records retention schedules; Recommends procedures and forms to support all aspects of the records management program; Monitors relevant laws and ordinances related to records retention, custody, and disposal; Recommends the selection of equipment and supplies necessary for the records management program; PART I RECORDS MANAGEMENT ANALYST II 2 2.245 Prepares records of historical value and suggests improvements to the program; and Performs other related duties. Knowledge of: Basic government organization and functions; report writing; principles, practices and laws pertinent to records management. Ability to: Apply the principles, practices and techniques of records management work; interpret and apply laws, ordinance, rules and regulations governing the retention, preservation and disposition of public records; express ideas clearly and logically, both orally and in writing; deal tactfully and effectively with others; follow oral and written instructions. This is an amendment to the specification for the class, RECORDS MANAGEMENT ANALYST II, which was approved as RECORDS MANAGEMENT ANALYST, on April 9, 1986, retitled to RECORDS MANAGEMENT ANALYST I on April 20, 1989, retitled to RECORDS MANAGEMENT ANALYST II on January 3, 1994, amended on December 13, 2013, and is to be substituted for that specification. Approved: (date)ANNETTE L. ANDERSON Director of Human Resources 01/10/2025 PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.245 Minimum Qualification Specifications for the Class: RECORDS MANAGEMENT ANALYST II SR-18, BU-13 Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in library and information science, information management, business or public administration, information technology, history, political science or related field; and one (1) year of specialized work experience. Qualifying Specialized Work Experience: Professional work experience in records management analysis. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two gree such as: A.Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a B.Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in library and information science, information management, business or public administration, information technology, history, political science or a related field or education credits in library and information science, information management, business or public administration, information technology, history, political science such as: A.Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a PART II RECORDS MANAGEMENT ANALYST II 2 2.245 B. Successful completion of semester credits specific to library and information science, information management, business or public administration, information technology, history, political science or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). ee in library and information science, information management, business or public administration, information technology, history, political science or a related field may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific in library and information science, information management, business or public administration, information technology, history, political science s degree from an accredited college or university, may be substituted for up to two (2) years of the specialized work experience requirement (15 semester credits = 6 months). B. Successful completion of semester credits specific in library and information science, information management, business or public administration, information technology, history, political science from an accredited college or university, may be substituted for up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). C. library and information science, information management, business or public administration, information technology, history, political science or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. D. library and information science, information management, business or public administration, information technology, history, political science or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. PART II RECORDS MANAGEMENT ANALYST II 3 2.245 Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Department/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: LIght This is an amendment to the specification for the class, RECORDS MANAGEMENT ANALYST II, which was approved as RECORDS MANAGEMENT ANALYST, on April 9, 1986, retitled to RECORDS MANAGEMENT ANALYST I on April 20, 1989, retitled to RECORDS MANAGEMENT ANALYST II on January 3, 1994, amended on December 13, 2013, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources 01/10/2025