HomeMy WebLinkAbout2.246 RECORDS MANAGEMENT ANALYST III 20250110PART I DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 2.246
Class Specifications for the Class:
RECORDS MANAGEMENT ANALYST III
SR-20, BU-13
Duties Summary:
Independently performs the full range and variety of technical assignments pertinent
to records management work; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility to independently perform the full range
and variety of technical assignments related to records management work. This includes
maintaining, organizing, and retrieving records, ensuring compliance with applicable policies
and regulations, and utilizing specialized systems and methods to manage records
efficiently. The work requires a high degree of technical expertise, attention to detail, and
the ability to work autonomously to support organizational objectives.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements
does not preclude management from assigning such duties if such duties are a logical
assignment for the position.)
Reviews and analyzes various records to develop appropriate retention schedules.
Confers with and advises operating officials on matters related to file organization,
the arrangement of non-current records, and forms control.
Studies and makes recommendations regarding the purchase of new equipment.
Continuously reviews laws, ordinances, rules, and regulations pertaining to records
retention and custody.
Recommends changes to operating procedures to ensure compliance with new
requirements or to improve efficiency; and
Performs other related duties.
Knowledge of:
Basic government organization and functions; report writing; principles, practices and
laws pertinent to records management.
PART I
RECORDS MANAGEMENT ANALYST III
2 2.246
Ability to:
Apply the principles, practices and techniques of records management work;
interpret and apply laws, ordinances, rules and regulations governing the retention,
preservation and disposition of public records; express ideas clearly and logically, both orally
and in writing; deal tactfully and effectively with others; follow oral and written instructions.
This is an amendment to the specification for the class, RECORDS MANAGEMENT
ANALYST III, which was approved as RECORDS MANAGEMENT ANALYST II on April 24, 1989,
retitled to RECORDS MANAGEMENT ANALYST III on January 3, 1994, amended December
13, 2013, and is to be substituted for that specification.
Approved:
(date)ANNETTE L. ANDERSON
Director of Human Resources
01/10/2025
PART II DEPARTMENT OF HUMAN RESOURCES
COUNTY OF KAUAI 2.246
Minimum Qualification Specifications
for the Class:
RECORDS MANAGEMENT ANALYST III
SR-20, BU-13
Training and Experience:
A combination of education and experience substantially equivalent to graduation
from an accredited college or university with a baccalaureate degree in library and
information science, information management, business or public administration,
information technology, history, political science or related field; and
two (2) years of specialized work experience.
Qualifying Specialized Work Experience:
Professional work experience in records management analysis.
Substitutions Allowed:
The following may be substituted for education:
General professional work experience or education credits can be substituted for up to two
A.Full-time progressively responsible professional, technical, or substantive work
experience demonstrating the scope, level, and quality of work comparable to a
B.Successful completion of semester credits in a curriculum leading to a degree or
diploma at an accredited community college, trades school, college, or university (15
semester credits = 6 months).
Specialized professional work experience in library and information science, information
management, business or public administration, information technology, history, political
science or a related field or education credits in library and information science, information
management, business or public administration, information technology, history, political
science
such as:
A.Full-time progressively responsible professional, technical, or substantive work
experience demonstrating the scope, level, and quality of work comparable to a
PART II
RECORDS MANAGEMENT ANALYST III
2
2.246
B. Successful completion of semester credits specific to library and information science,
information management, business or public administration, information technology,
history, political science or a related field leading to a degree or diploma from an
accredited community college, trades school, college, or university (15 semester
credits = 6 months).
library and information science, information management,
business or public administration, information technology, history, political science or a
related field may be substituted for the education requirement.
The following may be substituted for experience:
A. Successful completion of semester credits specific in library and information science,
information management, business or public administration, information technology,
history, political science
an accredited college or university, may be substituted for up to two (2) years of the
specialized work experience requirement (15 semester credits = 6 months).
B. Successful completion of semester credits specific in library and information science,
information management, business or public administration, information technology,
history, political science
from an accredited college or university, may be substituted for up to one (1) year of
the specialized work experience requirement (15 semester credits = 6 months).
C. library and information science, information management,
business or public administration, information technology, history, political science or
a related field from an accredited college or university may be substituted for one (1)
year of the specialized work experience requirement.
D. library and information science, information management,
business or public administration, information technology, history, political science or
a related field from an accredited college or university may be substituted for one (1)
year of the specialized work experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the human resources staff in order for more than one degree to be credited
towards the minimum qualification requirements. Additional degrees can be considered if
obtained independently through mutually exclusive classes from another degree being
considered. Substitutions will be used to the advantage of the applicant.
PART II
RECORDS MANAGEMENT ANALYST III
3 2.246
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualification for a position. The applicant's overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that they
have the ability to perform the duties of the position for which they are being considered.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of
some positions. For such positions, Selective Certification Requirements may be
established, and certification may be restricted to eligibles who possess the pertinent
experience and/or training required to perform the duties of the position.
Department/Agencies requesting Selective Certification must show the connection
between the kind of training and/or experience on which they wish to base selective
certification and the duties of the position to be filled.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Test:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: LIght
This is an amendment to the specification for the class, RECORDS MANAGEMENT
ANALYST III, which was approved as RECORDS MANAGEMENT ANALYST II on April 24, 1989,
retitled to RECORDS MANAGEMENT ANALYST III on January 3, 1994, amended December
13, 2013, and is to be substituted for that specification.
Approved:
(date) ANNETTE L. ANDERSON
Director of Human Resources
01/10/2025