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HomeMy WebLinkAbout2.247 RECORDS MANAGEMENT ANALYST IV 20250110PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.247 Class Specifications for the Class: RECORDS MANAGEMENT ANALYST IV SR-22, BU-13 Duties Summary: Plans, organizes and assumes immediate responsibility for centralized records management program; develops, recommends and implements policies and procedures; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for planning, organizing, and managing a centralized records management program. The position requires developing, recommending, and implementing policies and procedures to ensure the efficient handling, storage, and retrieval of records. This class involves significant accountability for establishing program standards and maintaining compliance with regulatory requirements, distinguishing it from positions that perform only clerical or administrative support functions within records management. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.) Develops, implements, and revises policies and procedures for a centralized records management program; Prepares the program budget, including plans and justifications; Serves as the principal liaison with operating agency representatives, advising and assisting them in developing and maintaining records management activities; Monitors and periodically reviews the records retention schedule, implementing revisions as necessary; Reviews laws, ordinances, rules, and regulations related to records retention and custody, ensuring compliance with new requirements; Attends County Council hearings on legislation or proposals that directly or indirectly affect the records management program and provides testimony as required; Surveys and analyzes county-wide records management needs and procedures, PART I RECORDS MANAGEMENT ANALYST IV 2 2.247 making appropriate recommendations to superiors; Assists with long-range planning initiatives; Participates in interviewing and selecting prospective employees; Prepares correspondence, memoranda, and reports; and Performs other related duties. Knowledge of: Principles, practices, laws and procedures pertinent to records management; basic government organization and functions; report writing. Ability to: Plan, develop and oversee the activities of a centralized records management program; apply the principles, practices and techniques of records management work; interpret, apply and explain laws, ordinances, rules and regulations governing the retention, preservation and disposition of public records; analyze and recommend improvements to existing policies, operations and procedures; express ideas clearly and logically, both orally and in writing; supervise and deal tactfully and effectively with others; give and follow oral and written instructions; prepare reports and justifications for proposed plans and budgets. This is an amendment to the specification for the class, RECORDS MANAGEMENT ANALYST IV, which was approved as RECORDS MANAGEMENT ANALYST III on April 24, 1989, retitled to RECORDS MANAGEMENT ANALYST IV on January 3, 1994, amended December 13, 2013, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources 01/10/2025 PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 2.247 Minimum Qualification Specifications for the Class: RECORDS MANAGEMENT ANALYST IV SR-22, BU-13 Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in library and information science, information management, business or public administration, information technology, history, political science or related field; and three (3) years of specialized work experience. Qualifying Specialized Work Experience: Professional work experience in records management analysis. Substitutions Allowed: The following may be substituted for education: General professional work experience or education credits can be substituted for up to two A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a B. Successful completion of semester credits in a curriculum leading to a degree or diploma at an accredited community college, trades school, college, or university (15 semester credits = 6 months). Specialized professional work experience in library and information science, information management, business or public administration, information technology, history, political science or a related field or education credits in library and information science, information management, business or public administration, information technology, history, political science or a related such as: A. Full-time progressively responsible professional, technical, or substantive work experience demonstrating the scope, level, and quality of work comparable to a curriculum PART II RECORDS MANAGEMENT ANALYST IV 2 2.247 B. Successful completion of semester credits specific to library and information science, information management, business or public administration, information technology, history, political science or a related field leading to a degree or diploma from an accredited community college, trades school, college, or university (15 semester credits = 6 months). library and information science, information management, business or public administration, information technology, history, political science or a related field may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits specific in library and information science, information management, business or public administration, information technology, history, political science an accredited college or university, may be substituted for up to two (2) years of the specialized work experience requirement (15 semester credits = 6 months). B. Successful completion of semester credits specific in library and information science, information management, business or public administration, information technology, history, political science from an accredited college or university, may be substituted for up to one (1) year of the specialized work experience requirement (15 semester credits = 6 months). C. library and information science, information management, business or public administration, information technology, history, political science or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. D. library and information science, information management, business or public administration, information technology, history, political science or a related field from an accredited college or university may be substituted for one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. PART II RECORDS MANAGEMENT ANALYST IV 3 2.247 Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Department/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: LIght This is an amendment to the specification for the class, RECORDS MANAGEMENT ANALYST IV, which was approved as RECORDS MANAGEMENT ANALYSTIII on April 24, 1989, retitled to RECORDS MANAGEMENT ANALYST IV on January 3, 1994, amended December 13, 2013, and is to be substituted for that specification. Approved: (date) ANNETTE L. ANDERSON Director of Human Resources 01/10/2025