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HomeMy WebLinkAbout1.478.1 WATERWORKS PROGRAMS ASSISTANT 20250130 PART I DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.478.1 Class Specifications for the Class: WATERWORKS PROGRAMS ASSISTANT SR-15, BU-03 Duties Summary: Performs a variety of technical and complex clerical duties as the principal clerical assistant in support of the implementation and coordination of waterworks programs; assists in maintaining databases, financial records, and procurement documents; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility to perform sub-professional administrative and technical work, assisting with the implementation and financial accounting of waterworks programs and projects island-wide. The work is performed under general supervision and involves interpreting and applying rules, regulations, policies, and procedures pertinent to the waterworks programs. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Performs specialized functions, researching files and collecting information to assist in coordinating waterworks programs and projects; • Assists in monitoring and maintaining ongoing waterworks programs and in developing and implementing new programs; • Prepares reports and summaries of program activities for presentation or use in further planning; • Maintains databases related to program and project information for waterworks operations; • Reviews and records transactions for electronic subsidiary ledger accounts and reconciles accounts related to waterworks projects; • Assists with the preparation, review, and monitoring of procurement contracts for services, construction projects, equipment purchases, and inventory; • Prepares advertisements for solicitation of bids and final settlements; PART I WATERWORKS PROGRAMS ASSISTANT 2 1.478.1 • Compiles data and queries computer programs to prepare daily, monthly, quarterly, and annual reports relating to waterworks program activities for budget and planning purposes; • Responds to customer inquiries by interpreting and applying program policies and procedures; • Conducts research regarding program and project issues, cost estimates, and related matters; • Prepares correspondence, notices, and public information materials; • Performs fiscal recordkeeping functions, including monitoring accounts and reconciling program budgets; • Assists in maintaining parts and materials inventory for waterworks programs; • May testify in court regarding program records and other related matters; and • Performs other related duties. Knowledge of: Office practices and procedures; ordinances, laws, and regulations relating to waterworks and procurement; principles and practices of bookkeeping and consumer accounting; research methods and techniques; and administrative services, including recordkeeping. Ability to: Deal tactfully and effectively with the public; interpret and apply rules, regulations, policies, and procedures; interpret fiscal records and data; prepare financial reports and statements; search records to extract and summarize information; perform arithmetic computations; prepare correspondence and other materials; and maintain computerized accounting files. This is the first specification for the class, WATERWORKS PROGRAMS ASSISTANT. Approved: January 30, 2025 (date) ANNETTE L. ANDERSON Director of Human Resources PART II DEPARTMENT OF HUMAN RESOURCES COUNTY OF KAUAI 1.478.1 Minimum Qualification Specifications for the Class: WATERWORKS PROGRAM ASSISTANT SR-15, BU-03 Training and Experience: A combination of education and experience substantially equivalent to graduation from high school; and • three (3) years of specialized work experience in financial and program/project recordkeeping. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits leading towards a degree or diploma in business or public administration, accounting, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). B. An Associate’s degree in business or public administration, accounting, or related field from an accredited community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. C. A Bachelor’s degree in business or public administration, accounting, or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. PART II WATERWORKS PROGRAMS ASSISTANT 2 1.478.1 D. A Master’s or PhD degree in business or public administration, accounting, or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established, and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Department/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Test: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. PART II WATERWORKS PROGRAMS ASSISTANT 3 1.478.1 Physical Effort Grouping: Light This is the first specification for the class, WATERWORKS PROGRAMS ASSISTANT. Approved: January 30, 2025 (date) ANNETTE L. ANDERSON Director of Human Resources