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HomeMy WebLinkAbout1.464 POLICE RECORDS TECHNICIAN II 20260706PART I 1.464 Class Specifications for the Class: SR-17, BU-03 Duties Summary: Supervises and participates in the full range and variety of clerical work in report reviewing, records analysis and warrants processing in the Police Records section of the Kauai Police Department; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its ability to supervise and participate in the reviewing and analyzing of the full range and variety of police reports, records and other related documents for the purpose of abstracting and recording crime statistics and related data; supervises and participates in the preparation of monthly and annual statistical reports by analyzing all records, reports and other data relative to the activities of the Police Department; supervises and participates in the processing of warrants, subpoenas and other legal documents received from the courts and other agencies; functions as administrator for the Records Management System (RMS); and maintains various operational records, logs and files and performs other related duties as required. Examples of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). • Supervises and participates in the processing of police reports for 1st, 2nd and any subsequent readings by reviewing initial and supplementary reports; • Supervises and participates in the review of reports to ensure proper classification and disposition of cases, correcting erroneous data on reports and in an accessible RMS database, submitting “open” cases to in-house bureaus for follow-up investigation, reviewing reports for final consolidation; • Oversees, maintains and updates data for quality assurance of the RMS and data relative to the crime statistics reporting; • Abstracts crime statistics and related data from police reports, records and other material and posts to monthly tally sheets according to classification of offenses and categories; PART I POLICE RECORDS TECHNICIAN II 2 1.464 • Computes and posts monthly totals, averages and other required figures from data posted to statistical records; • Compiles data for and prepares required monthly and annual statistical reports for submission to the Federal Bureau of Investigation (FBI), State of Hawaii Bureau of Crime statistics, Chief of Police, Police Commission, and other agencies; • Processes warrants, summons, subpoenas, writs and other legal documents by reviewing for completeness and accuracy of the document(s); • Corrects erroneous data and requests additional information and/or documents from appropriate agencies as necessary; • Issues firearms permits and registers firearms; • Obtains and provides approved information from police reports and records to governmental agencies, private agencies and private citizens; • Searches and extracts data from files for officials of the FBI, US military personnel and other governmental agencies; • Answers inquiries from attorneys, court officials, other government agencies and the general public pertaining to the status of warrants, summons and other legal documents; • Prepares letters and correspondence as required; • Files reports and other miscellaneous materials; • May code, review and compile reports in accordance with the Hawaii State penal code and Uniform Crime Reporting (UCR) system; • May process expungement orders of the Hawaii Criminal Justice Data Center (CJIS); • May process legal documents from police departments of other jurisdictions as required; • May perform duties related to receipt of bail; • May assist in arranging for proper disposition of evidence and purging of files when proper; • Trains and supervises personnel in the various duties within the Police Records Section; • Operates typewriter, copier, calculator, personal computer and peripherals; and • Performs other related duties as required. PART I POLICE RECORDS TECHNICIAN II 3 1.464 Knowledge of: The police records system; the organization, functions, rules, regulations and policies of the Kauai Police Department; uniform crime reporting; pertinent laws and ordinances of the State and County; police records filing methods and systems; applicable procedures of the courts and the Prosecuting Attorney’s office; crime classification and coding; office practices and procedures; various types of police records; filing methods and systems; procedures for recording, distributing and accounting of warrants, subpoenas and other legal documents; grammar and word usage; filing and indexing; office practices and procedures; the use and purpose of standard office equipment, including typewriters, personal computers and peripherals and copiers; principles and practices of supervision. Ability to: Independently review and analyze police reports for accuracy and completeness; abstract, compile and summarize crime statistics and related data from police reports; prepare statistical reports; maintain various police records and files; properly account for warrants, subpoenas and other legal documents; understand and apply pertinent laws, rules and procedures; make arithmetic computations; interpret laws, rules and regulations; operate computer and standard office equipment; follow and give oral and written instructions; deal courteously and effectively with police personnel, governmental officials and the public. This is an amendment to the specification for the class , which was approved August 26, 2021. PART II 1.464 Minimum Qualification Specifications for the Class: SR-17, BU-03 Training & Experience: A combination of education and experience substantially equivalent to graduation from high school; and • four (4) years of criminal justice recordkeeping work experience. Criminal Justice Recordkeeping Work experience in maintaining, managing, or processing official records used by law enforcement, courts, and correction agencies. Substitutions Allowed: The following may be substituted for education: A. Four (4) years of full-time general work experience may be substituted for a high school diploma. B. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted for up to four (4) years of the education requirement (15 semester credits = 6 months). C. An Associate’s, Bachelor’s, Master’s, or PhD degree from an accredited community college, college or university, trades school, etc., may be substituted for the education requirement. The following may be substituted for experience: A. Successful completion of semester credits leading towards a degree or diploma in business administration, public administration, criminology, criminal justice, paralegal studies, legal studies, or a related field from an accredited community college, trades school, may be substituted for up to four (4) years of the specialized work experience requirement (15 semester credits = 6 months). B. An Associate’s degree in business administration, public administration, criminology, criminal justice, paralegal studies, legal studies, or related field from an accredited PART II POLICE RECORDS TECHNICIAN II 2 1.464 community college, business, or technical school, may be substituted for two (2) years of the specialized work experience requirement. C. A Bachelor’s degree in l business administration, public administration, criminology, criminal justice, paralegal studies, legal studies, or a related field from an accredited college or university may be substituted for up to four (4) years of the specialized work experience requirement. D. A Master’s or PhD degree in business administration, public administration, criminology, criminal justice, paralegal studies, legal studies, or a related field from an accredited college or university may be substituted for up to one (1) year of the specialized work experience requirement. If a degree is used to substitute for the education requirement, it may not be used again towards the experience requirement. If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided, and a thorough review will be conducted by the human resources staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that they have the ability to perform the duties of the position for which they are being considered. License Requirement: Possession of the appropriate licenses or certificates as required of the position. Firearms Requirement: As applicable to the position, must be qualified to carry and/or possess firearms or ammunition in accordance with State and Federal laws, e.g. no misdemeanor or felony domestic violence conviction. Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. PART II POLICE RECORDS TECHNICIAN II 3 1.464 Departments/Agencies requesting Selective Certification must show the connection between the kind of training and/or experience on which they wish to base selective certification and the duties of the position to be filled. Tests: Applicants may be required to qualify on an appropriate examination. Health and Physical Condition Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light This is an amendment to the specification for the class , which was approved August 26, 2021.