HomeMy WebLinkAbout1.175 COMMISSION SUPPORT CLERK 20260721
PART I 1.175
Class Specifications for the Class:
SR-14; BU-03
Duties Summary:
Serves as the principal clerical support clerk to a quasi-judicial board or commission;
records/takes and transcribes minutes of meetings, conferences, and hearings; performs a
variety of complex clerical duties including the composing and preparation of
correspondence, reports, and other material; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibilities for the performance of a variety of
complex clerical work in support of a quasi-judicial board.
Examples of Duties: (The following are examples of duties and are not necessarily
descriptive of any one position in this class. The omission of specific duties statements
does not preclude management from assigning such duties if such duties are a logical
assignment for the position.)
• Coordinates matters referred to the commission or board for action by the
commission or board;
• Prepares agenda for board or commission meetings;
• Gathers necessary reports and background data on matters to be covered, and
presents reports and data in proper form;
• Assembles materials required for hearing;
• Prepares or compiles financial, statistical, or numerical statements and/or
accompanying descriptive reports;
• Records or takes and transcribes minutes of board or commission meetings,
conferences, and public hearings;
• Answers correspondence by independently composing letters, statements, and
memoranda for the signature of the chairperson of the board or commission;
• Prepares reports requiring compilation;
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COMMISSION SUPPORT CLERK 2 1.175
• Prepares summaries of activities, reports, or other data;
• Prepares documents in final form from rough or other data;
• Sets up and maintains filing systems;
• Prepares purchase orders;
• Makes arrangements for hotel and travel accommodations; and
• Performs other related duties as required.
Knowledge of:
Rules and regulations of the board or commission supported; office practices and
procedures; filing methods and systems; grammar, spelling, and word usage; use of
computers and standard office equipment.
Ability to:
Transcribe from recordings and notes accurately; understand and interpret laws,
rules, and regulations; write brief and complete summary reports; compose letters; follow
oral and written instructions; deal tactfully and effectively with the public and other
governmental officials.
This is an amendment to the specification for the class
, which was approved on May 20, 1993, amended on March 29, 2021, November
20, 2023, and is to be substituted for that specification
APPROVED: July 21, 2026
(Date)
Director of Human Resources
PART II 1.175
Minimum Qualification Specifications
For the Class:
SR-14; BU-03
Training and Experience:
A combination of education and experience substantially equivalent to graduation
from high school; and
• one (1) year of general work experience, and
• two and one-half (2 ½) years of specialized work experience.
Qualifying General Work Experience:
Any work experience which may involve basic skills, to include but not limited to:
reading, writing, computation and/or communication.
Qualifying Specialized Work Experience:
Clerical work experience involving one or a combination of the following:
• Preparing official correspondence, reports, and other documents;
• Recording and transcribing minutes of meetings, hearings, or similar
proceedings;
• Maintaining official records and files;
• Coordinating meetings, conferences, hearings, or similar events; and
• Providing administrative support requiring the exercise of independent
judgment, discretion, and attention to detail.
Substitutions Allowed:
The following may be substituted for education:
A. Four (4) years of full-time general work experience may be substituted for a high
school diploma.
B. Successful completion of semester credits leading towards a degree or diploma from
an accredited community college, college or university, trades school, etc., may be
substituted for up to four (4) years of the education requirement (15 semester
credits = 6 months).
C. An Associate’s, Bachelor’s, Master’s or PhD degree from an accredited community
college, college or university, trades school, etc., may be substituted for the
education requirement.
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COMMISSION SUPPORT CLERK 2 1.175
The following may be substituted for experience:
A. An Associate’s degree from an accredited business school or community college may
be substituted for up to two (2) years of general or specialized work experience
requirement.
B. Successful completion of semester credits in clerical, office support, or business
technology curriculum leading to a degree or diploma at an accredited community
college, business or technical school, college, or university which included courses in
English, clerical/office procedures, and mathematics may be substituted for up to
four (4) years of general or specialized work experience requirement (15 semester
credits = 6 months).
C. A Bachelor’s degree in any field from an accredited college or university may be
substituted for up to four (4) years of general or specialized work experience
requirement.
D. A Master’s or PhD degree in any field from an accredited college or university may be
substituted for one (1) year of general or specialized work experience requirement.
If a degree is used to substitute for the education requirement, it may not be used
again towards the experience requirement. If work experience is used to substitute for
education, it may not be used again to meet the experience requirement. If the applicant
holds more than one degree, transcripts must be provided, and a thorough review will be
conducted by the human resources staff in order for more than one degree to be credited
towards the minimum qualification requirements. Additional degrees can be considered if
obtained independently through mutually exclusive classes from another degree being
considered. Substitutions will be used to the advantage of the applicant.
Quality of Experience:
Possession of the required number of years of experience will not in itself be
accepted as proof of qualifications for a position. The applicant’s overall experience must
have been of such scope and level of responsibility as to conclusively demonstrate that they
have the ability to perform the duties of the position for which they are being considered.
License Requirement:
Possession of the appropriate licenses or certificates as required of the position.
Selective Certification:
Specialized knowledge, skills and abilities may be required to perform the duties of some
positions. For such positions, Selective Certification Requirements may be established, and
certification may be restricted to eligibles who possess the pertinent experience and/or
training required to perform the duties of the position.
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COMMISSION SUPPORT CLERK 3 1.175
Departments/Agencies requesting Selective Certification must show the connection
between the kind of training and/or experience on which they wish to base selective
certification and the duties of the position to be filled.
Tests:
Applicants may be required to qualify on an appropriate examination.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
This is an amendment to the specification for the class
, which was approved on May 20, 1993, amended on March 29, 2021, and March
15, 2022, November 20, 2023, and is to be substituted for that specification
APPROVED: July 21, 2026
(Date)
Director of Human Resources